We have all been reading that automation is the key to saving money, eliminating errors, increasing capacity and getting the most out of our existing equipment and resources.
Getting started can be made easy with do-it-yourself software and your own server. The following are some suggested server setups that can be implemented with relatively low costs.
1. FTP Notification Server
Give your customers professional 24-hour service with software to automatically monitor numerous ftp sites. Notify customers directly via email of successful downloads or issues. Automatically file jobs on the server, print PDF proofs and notify sales and CSRs of new jobs. Enfocus LightSWITCH software installed on a Windows server can accomplish all of this.
2. Preflight & Package Server
Solve PDF creation issues with Creative Suites automation. Use packaged fonts and images to create PDFs to your specs. Files are opened and saved on the server so design work is not interrupted. This server can operate 24/7 so PDF files are saved and uploaded or sent to press automatically. In a Mac environment FullSWITCH with Creative Suites on an OSX server can service several users submitting Indesign, Quark and Illustrator files.
3. Collect, Check and Rip Server
Receive and check PDF files for press using Flightcheck. Automate existing hot folders for imposition and submission to press. Rip jobs overnight for printing at start of morning shift. Automatically create and print custom lists for press and production. Timed job release keeps a steady stream of data processing. FullSWITCH with Creative Suites and a Flightcheck plug-in on a Windows or Mac Server can accomplish this.
4. JDF Workflow Server
Prepare jobs and data for high-end workflow systems with PowerSWITCH. XML and JDF capabilities enable this server to pickup existing data and format it for use in other workflows. Reducing data entry and automating job information eliminates routine tasks and errors.
5. Integrated Web-to-Print Server
Use scripting to communicate with existing online sites, pickup XML data for use in data entry and job reports. Automate online downloads and collect files for digital or offset printing. PowerSWITCH running on a Mac OS X server has built-in Applescript, Javascript, XSLT, XML, JDF and XMP capabilities to customize the setup for each site.
It is always a good time to look at your workflow and see where you can improve it, update it and speed it up. Automation 24/7 is possible and can run on existing hardware and software.
These five configurations are simple suggestions. The power of these workflow tools to customize any workflow is immense. You are basically controlling your communications, your information and your file generation. These tools make it easy to do it your way.
Information on automation workflow tools and plug-ins can be found at www.crossroads-world.com and at www.enfocus.com.
